Accounting Assistant - Accounts Payable

Des Moines, IA
Posted: 10/25/2012

Responsibilities:

Data Processing

• Receive, date stamp, and distribute incoming mail to various Corporate Departments for approval.
• Confirm invoice has a valid purchase order that has been properly approved and received.
• Validate that the vendor remit-to name and address on the invoice matches vendor profile in the A/P accounting system.
• Procure W-9 forms for vendors not already established in A/P accounting system.
• Communicate with field for item resolution (i.e. no PO, PO's not approved and/or received, invoice billed for more quantity and/or proce than PO authorized.)

Qaulity Control

• Indentify capatalized (Form-3) and prepaid charges expensed in eror with PO's.
• Match purchase receipts against Weekly Employee Expense Report and coding to proper g/l accounts.
• Validate sales tax charges on invoice against Sales Tax Matrix to determine whether tax liability exists.
• Rebill (creating an A/R invoice) Customer Service vendor payments to Ruan customers where applicable.

Customer Service

• Research National and Individual vendor amount agings.
• Investigate and respond to emails and phone calls.

Department Support

• Provide back-up support to other A/P staff positions as needed.

Qualifications:

• 2 Year Degree
• Knowledge of Debts/Credits
• Attention to detail and ability communicate effectively
• Scanning/Indexing experience preferred
• Experience communicating with vendors for AP or AR issues preferred

Dedicated to Diversity

EOE