Safety Compliance Specialist

Des Moines, IA

Posted: 8/17/2021
Team Number:
Summary Information: Category: Corporate - Location: Des Moines IA
Safety Compliance Specialist
The Compliance Specialist works independently and as a team member to ensure compliance of the organization in areas of the FMCSA and DOT. The Compliance Specialist works directly with field operations and drivers to update information, track data, and coach to improve performance and results.
  • Analyze reports and investigate, problem solve and determine compliant options on  on electronic logging functions, hours of service (HOS) compliance and documents needed for compliance of CDL drivers. Make independent decisions that may impact driver's record of duty status to ensure compliance as it relates to federally mandated regulations.
  • Advise and coach team members in Hours of Service regulations and the use of the electronic logging systems (in cab and on-line).
  • Run reporting for electronic logging devices and vehicle management software. Manipulate reports into a user friendly format and communicates to field operations and Safety. Identify and retrieve missing data.
  • Assess data for violation trends. Recommend training and re-training or another intervention measure to the appropriate Safety Manager and/or Compliance Safety Manager.
  • Participate and assist in preparation for FMCSA and California compliance audits.
  • Monitor, schedule, and complete follow up for driver physicals, annual reviews, and driver CDL renewal while following federal and Ruan guidelines and procedures.  
  • Act as in-house expert and be conversant on DOT regulations for other company personnel through knowledge of FMCSA and Canada MTO Hours of Service regulations as they apply to assigned operations and personnel. Stay abreast on new and changing regulations.  
  • Perform other job-related duties and special projects as required.
  • Associate, Vocational, or Technical Degree or equivalent work experience.
  • Course(s) of Study: Business, Logistics, Accounting, Communications, Safety, or related courses.
  • Use independent judgement and decision making as it relates to federally mandated regulations using incoming information from Ruan team members.
  • Follow HIPPA regulations and utilize confidentiality during potential investigations and team member information.
  • Proficient use of MS Word, Excel, and PowerPoint required.  
  • Computer skills with electronic logging systems preferred but not required.  
  • Must have willingness and ability to work non-standard hours as needed.  
  • Requires accuracy and detail orientated skills.  
  • Strong communication skills (non-confrontational and diplomatic approach) phone, in person, and written communication.  
  • Must have ability to manage multiple projects.  
  • Requires planning, organizational, analytical, independent problem-solving, and time management skills.  
  • Coaching and mentoring skills.  
  • Must have knowledge of and be able to be conversant about FMCSA and Canada MTO Hours of Service regulations as they apply to assigned operations, commodity, or state law. 
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