Administrative Assistant

Des Moines, IA

Posted: 9/22/2020
Team Number:
Summary Information: Category: Corporate - Location: Des Moines IA
Administrative Assistant
Provide administrative support and assistance to staff and management by creating and maintaining organizational systems both electronic and physical, preparing and processing documents, and providing courteous service.
 
Responsibilities: 
  • Screening hotline calls; taking messages and re-directing calls as required.
  • Prepare invoices, reports, statements, and/or other documents using word processing, spreadsheets, database, or presentation software.
  • Manage Driver Bonus payouts with a strong attention to detail. 
  • Read and analyze incoming submissions and reports to determine their significance and appropriate dissemination.
  • Organize, file, and retrieve corporate documents, records, and reports. 
  • The liaison for lease files and approvals.
  • Process documents and paperwork in a timely and accurate manner.
  • Manage all department incoming employment verifications 
  • Collate and distribute mail.
  • Manage multiple team shared emails and re-direct as required.
  • Performs other job-related duties and special projects as needed. 
Requirements:
  • High School Diploma or GED or equivalent work experience.
  • Administrative Assistant AAS Degree or related field of study.
  • 1-2 years in an administrative support role.
  • Must have basic knowledge of business procedures and organizational structure. Must have the ability to work in a fast-paced environment. 
  • Employee must also have a strong working knowledge of MS Office software that includes MS Word, Excel, and PowerPoint.  
  • Employee must have the ability to retain strong professional demeanor and rapport with management and customers. 
  • Must have strong organizational, verbal and written communication skills with basic business composition skills.
 

EOE | Dedicated to Diversity